Imagine this. It’s THE presentation. It’s the one report that you have worked on for months, the one you lost precious sleep, spent countless hours on and perfected down to the last detail. This is it. It is your time and your chance to shine. You are confident that this presentation will get you that promotion that you have been setting your sights on. You are ready. Everything seems to be going fine up until you plug in your USB.

Click. File corrupted.

It has to be a glitch. You were sure you saved the file. You try again.

File Corrupted.

Oh my god. Now, you panic. Why of all days does this have to happen to you right now? Why? Now, all your hard work is gone. Your dreams and aspirations and that promotion flies out the window. It’s all this stupid USB’s fault. It happens to the best of us. Losing very important files or forgetting files that we need on the day that we need it and we can’t really blame the machine. Now, if only you had a back up somewhere, it would save your life. That’s what Google Docs and other cloud applications are for.

The Easy Move into the Cloud

Moving you’re all your documents, spreadsheets and presentation into the cloud is easy, safe and makes your life easier. Google now has a small virtual hard drive called GoogleDocs  in the cloud so you can access all sorts of files anywhere. It accepts any kind of file up to 250MB and stores it in your virtual harddrive for access everywhere.

If you are not too techie, like most people, you really do not have to worry because Googledocs is so safe and easy to use. Plus, it has a lot of very useful features like Google translate which translates any document into your own language,Google Drawings (which is makes it easy to build organizational charts, flow charts, design diagrams), forms, dictionary, offline access and more. You could even just work on the cloud concurrently with a friend/colleague with its sharing feature. All you have to do is have a google account and upload your files into the cloud and that’s it.

Never lose files  on the Cloud

If you are worried about security or losing your documents, you don’t have to because Google’s servers are also very safe and secure. Your uploaded files will remain in the cloud forever so you don’t really have to worry about losing your files anymore, unless of course you delete them yourself. Another great thing about moving your document into the cloud is that it gives you machine independence.  Accessing your files is now fast and easy as long as you have internet connection and a web browser. You do not have to worry about bringing a USB that could potentially malfunction and get corrupted or even forgotten. All you have to do is connect to the internet, download or open the file that you need from any web browser on any machine or gadget. You could access it from your iPod, iPad, laptop, desktop or even on your mobile if it supports web browsing. You could breathe easy and not have to worry about losing, forgetting or missing any files because it’s all there.

Finally, if you don’t like GoogleDocs, there are other cloud options you could choose from. You could use MSN Live Workspaces, Zoho Writer and Microsoft Web Apps. You could choose or open more than one account so you can save your documents and have a ready copy anywhere and everywhere you need them.  Having online copies of your documents eliminates the panic of computer malfunction and server crash. Moving your documents into the cloud is a practical, easy, secure way to keep backups of your documents that could make your life easier and worry free. You don’t have to panic anymore. You are always ready because you always carry it around with you through the cloud.

With Googledocs, you don’t have to worry about saving your documents after working because it automatically saves it. You also do not have to worry about packing USB, hard drives and other information storage paraphernalia when you have to take a trip so you can pack light. You already have all that you need plus the security that it is going to be there when you need it.

So my question is, what’s keeping you from using one of these online document tools? What worries you about moving your documents into the cloud? Why don’t you move your documents into the cloud and always be ready for any document emergency that you may have?